BOOTH
REGISTRATION Booth Reservation
Form and Contract for the Simply Healthy: Creating Sustainable Communities Simply
Living Fair and Wellness Expo 2008. Exhibitors Hall will be open Saturday,
November 15th, 2008
from 9:00am to 5:00pm in the Unitarian Universalist Church, Bloomington, IN.
Vendor Set-Up- 7:00am - 8:45am
Vendor
Take-Down 5:00pm
- 9:00am Open to Public
Please
copy this form and submit your payment via snail mail to
the address below.
Company
Name ______________________________________________ Contact Person ______________________________________________
Address
_______________________________________
City, State, Zip ______________________________________________
Telephone:
Work and Home _______________________________________________
Email
_______________________________________________
Products
and/or Services to be exhibited _______________________________________________
______________________________________________
Email
us to organize a group rate for your business or organization to attend the Indiana
Holistic Health and Wellness Expo! We
will have up to 50 booth spaces (8 X 10 single, 8 X 20 double - if you would like
a price on one and a half booth spaces, contact us).
Booth Rates
Single booth - $100.00
Single Arts booth $40.00 - Readers - half space
Double booth - $200.00
Corner booth - $130.00 (single)
Corner
booth - $260.00 (double) If you
are an expo speaker or workshop presenter you will receive a 10% discount on your
booth fee. Booth Name (Maximum
of 30 Spaces) Products and/or
Services to be exhibited ______________________________________________
If
you are an Arts Merchant, or will be exhibiting a product, please submit three
labeled images to simplyhlthy@gmail.com with your Subject - art images. All
work must be original and made by the exhibitor and be representative of work
to be shown at the expo. We will not accept products made from commercial plans
or kits. Booth assignments will be final. You are to provide your own lighting
fixtures and extension cords. Exactly
how do you want on your I.D. sign and program guide listing to read.
_____________________________________________
-Are
you interested in being a Sponsor at the Expo _______Yes ______ No. If yes, please
specify what level of sponsorship and include a separate check specifying level
of sponsorship. Make your tax deductible check out to Center for Sustainable Living
and write IHHN Expo on the memo line. If booth is included in sponsorship, please
specify. - If you would like
to provide your services as a bodyworker, psychic or reader in an area separate
from the exhibit area, please see #8 below. *-As
an Expo Exhibitor or Presenter you will receive a special Business Listing in
the Program Guide under Exhibitor List giving full company name, contact, address
and phone number, as well as full product description up to 60 words typed. To
increase the words in your ad listing, add $.25 per additional word. -Do
you need electricity (at an additional cost) in your booth? _____Yes _____No.
($5.00) -All booth spaces are
assigned on a first come, first served basis. -Payments
must be paid in full at time of registration and in the event you must cancel
you will be refunded 75% of your booth payment prior to September 29th, 2006.
We will not be able to reimburse you on print/ad cost once we have submitted to
the printers. -Reservations made
by phone must be confirmed with your payment within 9 days. -Yes
I would like to purchase an Simply Healthy: Creating Sustainable Communities"
Simply Living Fair and Wellness Expo Expo bag - ($16,00) -
Yes I would like to donate to the Expo drawing - $_____ or a product ____________or
certificate___________. -Cost
of Booth (less applicable discounts if any)________________ -Wellness
Concert Tickets - (one ticket is included in registration fee, 2 tickets for double
booth) additional tickets - $9 in advance ___Yes ___No. If yes, how many? _______
($11 at the door) Total tickets _____ = $_______.
-Payment enclosed $_______ -I
want to advertise in the Expo Guide _______Yes _______No.______ See listing rates
in Expo Advertising Guide $_______ -GRAND
TOTAL ________________________ -SIGNATURE
____________________________________________ -Please
make your check for the booth and Expo guide ads or other business listing payable
to Indiana Holistic Health Network and send to Indiana Holistic Health Network,
IHHN EXPO 2008, Attention Accountant, P.O. Box 8172, Bloomington, IN 47407 and
submit with your completed Booth Reservation form. When making a tax deductible
donation to the Indiana Holistic Health Network make out your seperate check out
to CSL-IHHN and designate as a donation. If
making a sponsorship donation, make a separate check for your tax deductible check
to Center for Sustainable Living and write IHHN Expo on the memo line. -Registration
will be accepted in the order of receipt. -
Booth Check in and Set-Up - Saturday , November 15th 7:00am - 8:45am (If this
is a problem, please contact us to see if we can work out other options.) Vendors
area opens at 9:00AM, *Please
make your reservations early if coming from out of town to ensure yourself a room.
We are checking the possibility of having discounts for expo participants at nearby
facilities and will notify you of any confirmed discount possibilities.
Please
Sign And Return
Exhibitors Signature
________________________________________
Title
________________________________________
Date
________________________________________
Indiana
Holistic Health Network Wellness Expo
________________________________________
Title
________________________________________
Date
CONTRACT
This
is a confirmation agreement to take exhibit space in the Indiana Holistic Health
Wellness Expo. It is hereby agreed that the undersigned agrees to abide by the
rules and regulations printed in this agreement. Acceptance of this application
by or on behalf of the expo shall constitute a contract. 1.By
signing this contract, exhibitors agree to hold harmless the Indiana Holistic
Health Network or the venue mentioned above from any claims, financial or otherwise
made by any individual or entity. Payment in full is required to reserve your
booth.
2.Refund policy: In the event of a cancellation, prior to October 5th,
you will receive 75% of your booth payment. 25% will be retained for processing
fee. In the case of cancellations in the exhibit month, payments are non-refundable.
3.The
IHHN Expo reserves the right to determine the eligibility of any company, person,
product, and or service in the exhibit area.
4.The IHHN Expo reserves the right
to reject, eject, or prohibit any exhibitor and representative thereof for violation
of these rules or misrepresentation without any monetary refund.
5.The IHHN
Expo will provide security in the exhibit halls on Saturday, but assumes no liability
for theft or loss of any kind. Insurance is the responsibility of the exhibitor.
6.Hold
Harmless Clause: Exhibitors or outside contractors do assume entire responsibility
and hereby agree to protect, indemnify, defend, and save the Indiana Holistic
Health Network, the Simply Healthy Simply Living Fair and Wellness Expo, Unitarian
Universalist Church , or any other space where we convene, and its employees and
agents harmless against all claims of damages or losses, to persons or property,
governmental fines or charges, attorneys 'fees and expenses arising out of, or
caused by each exhibitor 's, or outside contractor 's installment, maintenance,
occupancy, removal, or use of the expo space, hotel premises. Further more we
are excluded from any part caused by the sole negligence of expo participants,
employees and agents. In addition each exhibitor or outside contractor acknowledges
that the Simply Healthy: Creating Sustainable Communities Simply Living Fair and
Wellness Expo, Unitarian Universalist Church l, or any other space where we convene
do not maintain insurance covering exhibitor 's property and it is the sole responsibility
of the exhibitor or outside contractor to obtain business interruption and property
damage insurance covering their property.
7.Distribution of samples and promotional-type
literature can only be made from your booth or as part of your workshop/presentation.
8.Each
expo participant will provide their own table, chairs, and booth set up and all
tables must be covered. We will provide you with 4 ID passes for larger booths,
2 ID passes for single booths, and 1 for tabling participants. All participants,
including Psychics, readers, and bodyworkers will provide their own table(s) and
chairs. We will provide you with an identifying sign, as stated above. There will
be a charge of $5.00 fee for each additional booth pass. Please include a note
with your application with the names for your passes. *We may have private rooms
for use by Psychics, readers, and bodyworkers. Please indicate if you would be
interested in using this space in edition to your booth and for what length of
time would you be interested in reserving it. The space will be available for
private sessions up to 30 minute and you will pay an additional fee of 20% of
your designated fee. This space will be available on a first come basis. If space
is unreserved, there will be a signup sheet available all day Saturday. If you
would like to have us consider other arrangements, please contact us.
9.The
city of Bloomington, does not allow smoking within public buildings. Participants
agree to adhere to all local, federal, and state laws pertaining to fire and safety
regulations.
10.The IHHN Expo will make decisions on any matter not specifically
covered in this contract.
11.In event of any outside causes that forces the
IHHN Expo to change locations or dates the management reserves the right to retain
25% of exhibitor payments for expense compensation.
12.Exhibitor staff, all
agree to conduct themselves in a cooperative, peaceful, and harmonious manner
as is appropriate to attendees, other expo exhibitors, expo management and volunteers,
and the University Plaza Hotel and any other locations we may gather.
13.Although
the IHHN Expo will not, and cannot guarantee a definite number of attendees, the
IHHN Expo agrees to put forth a full effort in promoting public relations to generate
crowds. The IHHN Expo reserves the right to change booth location if it deems
it necessary.
14.Exhibitors will indemnify the IHHN Expo show management for
claims and suits arising between the exhibitor and expo rental. Exhibitors who
prepare, distribute, and/or sell any food or beverage products hereby indemnify
the Expo and the facility from any claims or damages relating to the preparation,
distribution, sale, or consumption of such products.
15.Exhibitors agree to
be responsible for their own Sales Taxes, Business Fees and/or any Government
fines there of.
16.This contract will be official when signed by representatives
of the exhibitor and Expo. When submitting this form via the web, your submission
constitutes your signature and acceptance of the IHHN Expo terms. Your receipt
of confirmation and designation of booth space will be our signature when form
is submitted via the web.
17.Exhibitors will not assign this Agreement or sublicense
any part of the space herein provided without the express written consent of the
Expo. If you intend sharing a booth space, information on all parties must be
submitted with the application. The Expo will provide parking before and during,
the event. No exhibitor is guaranteed exclusivity unless done so in writing by
the Indiana Holistic Health Network Expo.
18.Exhibit hours - each exhibitor
is required to keep at least one attendant in her/his booth during all show hours.
If volunteers are available, we will provide them to spell you for short restroom
and snack breaks. There is absolutely no moving out allowed prior to the official
end of the show unless so directed by the IHHN Expo management.
19.All fees
must be paid in full by the established dates or services and registration will
be cancelled.
20.All exhibitors must be set up by 8:30 am on Saturday
and staffed throughout the Expo. The IHHN Expo has the right
to move or eliminate booth at management 's discretion if
booth appears to be abandoned for long periods of time.
Blessings and
good health,
Simply Healthy: Creating Sustainable Communities Simply Living
Fair and IHHN Wellness Expo Conveners
INDIANA
HOLISTIC HEALTH NETWORK (IHHN)
INDIANA
HOLISTIC HEALTH NETWORK WELLNESS EXPO
812-331-0886, P.O. Box 8172, Bloomington,
IN 47407
www.indianaholistichealth.net/wellnessexpo2008
- simplyhlthy@gmail.com
http://www.indianaholistichealth.net
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